Appendix: Scenario OThis Appendix reproduces the contents of an Internet-Draft defining Scenario O, as it was posted on 20 September 2004. A table of contents has been removed from this copy and the text has been reformatted to fit within IETF publication guidelines. Each line is prefixed with "O>>". O>> L. Daigle O>> VeriSign O>> M. Wasserman O>> ThingMagic O>> September 20, 2004 O>> O>> AdminRest Scenario O: An IETF-Directed Activity Housed Under the O>> Internet Society (ISOC) Legal Umbrella O>> O>> Abstract O>> O>> This document defines an alternative proposal for the structure O>> of the IETF's administrative support activity (IASA) -- an IETF- O>> defined and directed activity that operates within the ISOC legal O>> umbrella. It proposes the creation of an IETF Administrative O>> Oversight Committee (IAOC) that is selected by and accountable to O>> the IETF community. This committee would provide oversight for O>> the IETF administrative support activity, which would be housed O>> within the ISOC legal umbrella. In order to allow the community O>> to properly evaluate this scenario, some draft BCP wording is O>> included. O>> O>> 1. Overview of Scenario O O>> O>> IETF community discussions of the scenarios for administrative O>> restructuring presented in Carl Malamud's consultant report [I- O>> D.malamud-consultant-report] have led to the identification of a O>> potentially viable alternative that is not included in that O>> report -- an IETF-defined and directed administrative support O>> function housed under the ISOC legal umbrella (called "IASA" O>> hereafter). This new scenario retains some properties of the O>> original ISOC-based scenarios, Scenarios A and B. However, this O>> new scenario aims to provide: O>> O>> o continued close relationship with ISOC O>> O>> o a clear basis from which the IETF can define (and, over time, O>> refine) the administrative activity in terms of IETF community O>> needs, using existing IETF/ISOC processes O>>
O>> o an operational oversight board that is accountable to the IETF O>> community O>> O>> o continued separation between the IETF standards activity and O>> any fund-raising for standards work (within ISOC) O>> O>> o appropriate ISOC oversight of its standards activities funds O>> O>> This scenario is nicknamed "Scenario O" -- it is derived from, O>> but does not entirely encompass, Scenario A or Scenario B. O>> O>> In Scenario O, the IETF administrative support function would be O>> defined in a BCP that would be created via the IETF standards O>> process [RFC2026] and approved by the ISOC Board of Trustees. O>> This BCP would describe the scope of an IETF Administrative O>> Support Activity (IASA) and would define the structure and O>> responsibilities of the IETF Administrative Oversight Committee O>> (IAOC), an IETF-selected body responsible for overseeing the O>> IASA. Like the Internet Architecture Board (IAB), the IASA would O>> be housed within the ISOC legal umbrella. The BCP would also O>> describe ISOC's responsibilities within this scenario, including O>> requirements for financial accounting and transparency. A draft O>> of this BCP is included in the next section of this document. O>> O>> Scenario O allows us to establish IETF control over our O>> administrative support functions in terms of determining that O>> they meet the community's needs, and adjusting them from time to O>> time using IETF processes. At the same time, it does not require O>> that the IETF community determine, create and undertake the risks O>> associated with an appropriate corporate structure (with similar O>> financial infrastructure and tax-exempt status to ISOC's) in O>> order to solve the pressing administrative issues outlined in O>> [RFC3716]. This proposal also defines the boundaries of the IASA O>> so that it could be encapsulated and moved elsewhere at some O>> future date, should that ever be desirable. O>> O>> 2. Draft of Administrative Support BCP O>> O>> This section proposes draft text for a BCP that would define the O>> scope and structure of the IASA. Although this text would O>> require further refinement within the IETF community, this O>> section is intended to be clear and complete enough to allow the O>> community to reach a well-informed opinion regarding this O>> scenario. O>>
O>> 2.1 Definition of the IETF Administrative Support Activity (IASA) O>> O>> The IETF undertakes its technical activities as an ongoing, open, O>> consensus-based process. The Internet Society has long been a O>> part of the IETF's standards process, and this document does not O>> affect the ISOC-IETF working relationship concerning standards O>> development or communication of technical advice. The purpose of O>> this memo is to define an administrative support activity that is O>> responsive to the IETF technical community's needs, as well as O>> consistent with ISOC's operational, financial and fiduciary O>> requirements while supporting the IETF technical activity. O>> O>> The IETF Administrative Support Activity (IASA) provides O>> administrative support for the technical work of the IETF. This O>> O>> includes, as appropriate, undertaking or contracting for the O>> work described in (currently, [RFC3716] but the eventual BCP O>> should include the detail as an appendix), covering IETF document O>> and data management, IETF meetings, any operational agreements or O>> contracts with the RFC Editor and IANA. This provides the O>> administrative backdrop required to support the IETF standards O>> process and to support the IETF organized technical activities, O>> including the IESG, IAB and working groups. This includes the O>> financial activities associated with such IETF support O>> (collecting IETF meeting fees, payment of invoices, appropriate O>> financial management, etc). The IASA is responsible for ensuring O>> that the IETF's administrative activities are done and done well; O>> it is not the expectation that the IASA will undertake the work O>> directly, but rather contract the work from others, and manage O>> the contractual relationships in line with key operating O>> principles such as efficiency, transparency and cost O>> effectiveness. O>> O>> The IASA is distinct from other IETF-related technical functions, O>> such as the RFC editor, the Internet Assigned Numbers Authority O>> (IANA), and the IETF standards process itself. The IASA is not O>> intended to have any influence on the technical decisions of the O>> IETF or on the technical contents of IETF work. O>> O>> 2.1.1 Structure of the IASA O>> O>> The IASA will be structured to allow accountability to the IETF O>> community. It will determine the ongoing success of the activity O>> in meeting IETF community needs laid out in this BCP, as well as O>> ISOC oversight of its financial and resource contributions. The O>> supervisory body defined for this will be called the IETF O>> Administrative Oversight Committee (IAOC). The IAOC will consist O>> of volunteers, all chosen directly or indirectly by the IETF
O>> community, as well as appropriate ex officio appointments from O>> ISOC and IETF leadership. The IAOC will be accountable to the O>> IETF community for the effectiveness, efficiency and transparency O>> of the IASA. O>> O>> The IASA will initially consist of a single full-time employee of O>> ISOC, the IETF Administrative Director (IAD). The IAD will O>> require a variety of financial, legal and administrative support, O>> and it is expected that this support will be provided by ISOC O>> support staff following an expense and/or allocation model TBD. O>> O>> Although the IAD will be a full-time ISOC employee, he will work O>> under the direction of the IAOC. The IAD will be selected by a O>> committee of the IAOC, consisting minimally of the ISOC President O>> and the IETF Chair. This same committee will be responsible for O>> periodically reviewing the performance of the IAD and determining O>> any changes to his employment and compensation. In certain cases O>> (to be defined clearly -- chiefly cases where the ISOC employee O>> is determined to have contravened basic ISOC policies), the ISOC O>> President may make summary decisions, to be reviewed by the O>> hiring committee after the fact. O>> O>> The IAD will be responsible for administering the IETF finances, O>> managing a separate bank account for the IASA, and establishing O>> and administering the IASA budget. To perform these activities, O>> the IAD is expected to have signing authority comparable to other O>> ISOC director-level employees. Generally, expenses or agreements O>> outside that authority to be approved for financial soundness as O>> determined by ISOC policy. The joint expectation is that ISOC's O>> policies will be consistent with allowing the IAD to carry out O>> IASA work effectively and efficiently. Should the IAOC have O>> concerns about that, the IAOC and ISOC commit to working out O>> other policies that are mutually agreeable. O>> O>> The IAD will also fill the role of the IETF Executive Director, O>> as described in various IETF process BCPs. All other O>> administrative functions will be outsourced via well-defined O>> contracts. The IAD will be responsible for negotiating and O>> maintaining those contracts, as well as providing any O>> coordination that is necessary to make sure the IETF O>> administrative support functions are properly covered. O>> O>> 2.1.2 IAD Responsibilities O>> O>> The day to day responsibilities of the IAD will focus on managing O>> contracts with the entities providing the work supporting the O>> IETF technical activity. O>>
O>> The IAD will provide regular (monthly and quarterly) reports to O>> the IAOC and ISOC. O>> O>> All contracts will be negotiated by the IAD (with input from any O>> other appropriate bodies), and reviewed by the IAOC. The O>> contracts will be executed by ISOC, on behalf of the IETF, after O>> whatever review ISOC requires (e.g., legal, Board of Trustees). O>> O>> The IAD will prepare an annual budget, which will be reviewed and O>> approved by the IAOC. The IAD will be responsible for presenting O>> this budget to the ISOC Board of Trustees, as part of ISOC's O>> annual financial planning process. The partnering is such that O>> the IAOC is responsible for ensuring the suitability of the O>> budget for meeting the IETF community's needs, but it does not O>> bear fiduciary responsibility; the ISOC board needs to review and O>> O>> understand the budget and planned activity in have enough detail O>> of the budget and proposed plans to properly carry out its O>> fiduciary responsibility. O>> O>> 2.1.3 IAOC Responsibilities O>> O>> The role of the IAOC is to provide appropriate input to the IAD, O>> and oversight of the IASA functioning. The IAOC is not expected O>> to be regularly engaged in IASA work, but rather to provide O>> appropriate approval and oversight. O>> O>> Therefore, the IAOC's responsibilities are: O>> O>> o Select the IAD, as described above. O>> O>> o Review the IAD's financial reports, and provide approval of O>> the IAD's budget proposals in terms of fitness for IETF O>> purposes. O>> O>> o Review IASA functioning with respect to meeting the IETF O>> community's working needs. O>> O>> The IAOC's role is to review, not carry out the work of, the IAD O>> and IASA. As such, it is expected the IAOC will have monthly O>> teleconferences and periodic face to face meetings, probably O>> coincident with IETF plenary meetings, consistent with ensuring O>> an efficient and effective operation. O>>
O>> 2.1.4 IASA Funding O>> O>> The IASA is supported financially in 3 ways: O>> O>> 1. IETF meeting revenues. The IAD, in consultation with the O>> IAOC, sets the meeting fees as part of the budgeting process. O>> All meeting revenues go to the IASA. O>> O>> 2. Designated ISOC donations. The IETF and IASA do no specific O>> fund raising activities; this maintains separation between O>> fundraising and standards activities. Any organization O>> interested in supporting the IETF activity will continue to O>> be directed to ISOC, and any funds ISOC receives specifically O>> for IETF activities (as part of an ISOC program that allows O>> for specific designation) will be put in the IASA bank O>> account for IASA management. O>> O>> 3. Other ISOC support. ISOC will deposit in the IASA account, O>> each quarter, the funds committed to providing as part of the O>> IASA budget (where the meeting revenues and specific O>> O>> donations do not cover the budget). These funds may come O>> from member fees or from other revenue streams ISOC may O>> create. O>> O>> Note that the goal is to achieve and maintain a viable IETF O>> support function based on meeting fees and specified donations, O>> and the IAOC and ISOC are expected to work together to attain O>> that goal. (I.e., dropping the meeting fees to $0 and expecting O>> ISOC to pick up the slack is not desirable; nor is raising the O>> meeting fees to prohibitive levels to fund all non-meeting- O>> related activities!). O>> O>> Also, in normal operating circumstances, the IASA would look to O>> have a 6 month operating reserve for its activities. Rather than O>> having the IASA attempt to accrue that in its bank account, the O>> IASA looks to ISOC to build and provide that operational reserve O>> (through whatever mechanism instrument ISOC deems appropriate -- O>> line of credit, financial reserves, etc). Such reserves do not O>> appear instantaneously; the goal is to reach that level of O>> reserve by 3 years after the creation of the IASA. It is not O>> expected that any funds associated with such reserve will be held O>> in the IASA bank account. O>>
O>> 2.2 IAOC Membership, Selection and Accountability O>> O>> Note: This section is particularly subject to change as we work O>> to find the best way to achieve the key principles. The key O>> principles being adhered to are that while this should be O>> reasonably separate from IETF Standards process management: O>> O>> o the IETF and IAB Chairs need to be involved to a level that O>> permits them to be involved in and oversee the aspects O>> pertinent to their roles in managing the technical work (e.g., O>> the IAB looks after the RFC Editor relationship) O>> O>> o the IETF and IAB Chairs must not be critical path to getting O>> decisions to and through the IASA. O>> O>> The current draft, below, therefore makes the IETF Chair ex O>> officio voting member of the IAOC, and the IAB Chair a non-voting O>> liaison. Future versions may change either or both, depending on O>> what makes sense to the IETF community in its deliberations. O>> O>> The IAOC will consist of seven voting members who will be O>> selected as follows: O>> O>> o 2 members chosen by the IETF Nominations Committee (NomCom) O>> O>> o 1 member chosen by the IESG O>> O>> o 1 member chosen by the IAB O>> O>> o 1 member chosen by the ISOC Board of Trustees O>> O>> o The IETF Chair (ex officio) O>> O>> o The ISOC President/CEO (ex officio) O>> O>> There will also be two non-voting, ex officio liaisons: O>> O>> o The IAB Chair O>> O>> o The IETF Administrative Director O>> O>> The voting members of the IAOC will choose their own chair each O>> year using a consensus mechanism of its choosing. Any appointed O>> voting member of the IAOC may serve as the IAOC Chair (i.e., not O>> the IETF Chair or the ISOC President/CEO). The role of the IAOC O>> Chair is to organize the IAOC. The IAOC Chair has no formal O>> duties for representing the IAOC, except as directed by IAOC O>> consensus.
O>> O>> The members of the IAOC will typically serve two year terms. O>> Initially, the IESG and ISOC Board will make one-year O>> appointments, the IAB will make a two-year appointment, and the O>> Nomcom will make one one-year appointment and one two-year O>> appointment to establish a pattern where approximately half of O>> the IAOC is selected each term. O>> O>> The two NomCom selected members will be selected using the O>> procedures described in RFC 3777. For the initial selection, the O>> IESG will provide the list of desired qualifications for these O>> positions. In later years, this list will be provided by the O>> IAOC. O>> O>> While there are no hard rules regarding how the IAB and the IESG O>> should select members of the IAOC, it is not expected that they O>> will typically choose current IAB or IESG members, if only to O>> avoid overloading existing leadership. However, they should O>> choose people who are familiar with the administrative support O>> needs of the IAB, the IESG and/or the IETF standards process. It O>> is suggested that a fairly open process be followed for these O>> selections, perhaps with an open call for nominations and/or a O>> period of public comment on the candidates. The IAB and IESG are O>> encouraged to look at the procedure for IAB selection of ISOC O>> Trustees for an example of how this might work. O>> O>> Although the IAB and IESG will choose some members of the IAOC, O>> those members will not directly represent the bodies that chose O>> them. All members of the IAOC are accountable directly to the O>> IETF community. To receive direct feedback from the community, O>> the IAOC will hold an open meeting at least once per year at an O>> IETF meeting. This may take the form of an open IAOC plenary or O>> a working meeting held during an IETF meeting slot. The form and O>> contents of this meeting are left to the discretion of the IAOC O>> Chair. O>> O>> Decisions of IAOC members or the entire IAOC are subject to O>> appeal using the procedures described in RFC 2026. The initial O>> appeal of an individual decision will go to the full IAOC. O>> Appeals of IAOC decisions will go to the IESG and continue up the O>> chain as necessary (to the IAB and the ISOC Board). The IAOC O>> will play no role (aside from possible administrative support) in O>> appeals of WG Chair, IESG or IAB decisions. O>>
O>> In the event that an IAOC member abrogates his duties or acts O>> against the bests interests of the IETF community, IAOC members O>> are subject to recall using the recall procedure defined in RFC O>> 3777. IAB and IESG-appointed members of the IAOC are not subject O>> to recall by their appointing bodies. O>> O>> 2.3 IASA Budget Process O>> O>> While the IASA sets a budget for the IETF's administrative needs, O>> its budget process clearly needs to be closely coordinated with O>> ISOC's. The specific timeline will be established each year, O>> before the second IETF meeting. A general annual timeline for O>> budgeting will be: O>> O>> July 1 The IAD presents a budget proposal (for the following O>> fiscal year, with 3 year projections) to the IAOC. O>> O>> August 1 The IAOC approves the budget proposal for IETF purposes, O>> after any appropriate revisions. As the ISOC President is O>> part of the IAOC, the IAOC should have a preliminary O>> indication of how the budget will fit with ISOC's own O>> budgetary expectations. The budget proposal is passed to the O>> ISOC Board of Trustees for review in accordance with their O>> fiduciary duty. O>> O>> September 1 The ISOC Board of Trustees approves the budget O>> proposal provisionally. During the next 2 months, the budget O>> may be revised to be integrated in ISOC's overall budgeting O>> process. O>> O>> O>> November 1 Final budget to the ISOC Board for approval. O>> O>> The IAD will provide monthly accountings of expenses, and will O>> update forecasts of expenditures quarterly. This may necessitate O>> the adjustment of the IASA budget. The revised budget will need O>> to be approved by the IAOC and ISOC Board of Trustees. O>> O>> 2.4 Relationship of the IAOC to Existing IETF Leadership O>> O>> The IAOC will be directly accountable to the IETF Community. O>> However, the nature of the IAOC's work will involve treating the O>> IESG and IAB as internal customers. The IAOC should not consider O>> its work successful unless the IESG and IAB are satisfied with O>> the administrative support that they are receiving. O>>
O>> 2.5 ISOC Responsibilities for IASA O>> O>> Within ISOC, support for the IASA should be structured to meet O>> the following goals: O>> O>> Transparency: The IETF community should have complete visibility O>> into the financial and legal structure of the ISOC standards O>> activity. In particular, the IETF community should have access O>> to a detailed budget for the entire standards activity, O>> quarterly financial reports and audited annual financials. In O>> addition, key contract material and MOUs should be publicly O>> available. Most of these goals are already met by ISOC today. O>> The IAOC will be responsible for providing the IETF community O>> with regular overviews of the state of affairs. O>> O>> Unification: As part of this arrangement, ISOC's sponsorship of O>> the RFC Editor, IAB and IESG, as well as insurance coverage O>> for the IETF will be managed as part of the IASA under the O>> IAOC. O>> O>> Independence: The IASA should be financially and legally distinct O>> from other ISOC activities. IETF meeting fees should be O>> deposited in a separate IETF-specific bank account and used to O>> fund the IASA under the direction and oversight of the IAOC. O>> Any fees or payments collected from IETF meeting sponsors O>> should also be deposited into this account. This account will O>> be administered by the IAD and used to fund the IASA in O>> accordance with a budget and policies that are developed as O>> described above. O>> O>> Support: ISOC may, from time to time, choose to transfer other O>> funds into this account to fund IETF administrative projects O>> or to cover IETF meeting revenue shortfalls. There may also O>> O>> be cases where ISOC chooses to loan money to the IASA to help O>> with temporary cash flow issues. These cases should be O>> carefully documented and tracked on both sides. ISOC will O>> work to provide the 6 month operational reserve for IASA O>> functioning described above. O>> O>> Removability: While there is no current plan to transfer the O>> legal and financial home of the IASA to another corporation, O>> the IASA should be structured to enable a clean transition in O>> the event that the IETF community decides, through BCP O>> publication, that such a transition is required. In that O>> case, the IAOC will give ISOC a minimum six months notice O>> before the transition formally occurs. During that period, O>> the IAOC and ISOC will work together to create a smooth
O>> transition that does not result in any significant service O>> outages or missed IETF meetings. All contracts that are O>> executed by ISOC as part of the IASA should either include a O>> clause allowing termination or transfer by ISOC with six O>> months notice, or should be transferrable to another O>> corporation in the event that the IASA is transitioned away O>> from ISOC in the future. Any accrued funds, and IETF-specific O>> intellectual property rights (concerning administrative data O>> and/ or tools) would also be expected to be transitioned to O>> any new entity, as well. O>> O>> Within the constraints outlined above, all other details of how O>> to structure this activity within ISOC (as a cost center, a O>> department or a formal subsidiary) should be determined by ISOC O>> in consultation with the IAOC. O>> O>> 3. Workplan for Formalizing the IETF Administrative Support O>> Activity O>> O>> This section proposes a workplan and schedule for formalizing the O>> IETF administrative support activity (IASA) for the remainder of O>> 2004 and 2005. O>> O>> 3.1 Workplan Goals O>> O>> This workplan is intended to satisfy four goals: O>> O>> o Satisfy the IETF's need for support functions through 2005, O>> with a careful transition that minimizes the risk of O>> substantial disruption to the IETF standards process. O>> O>> o Establish IETF community consensus and ISOC approval of a BCP O>> formalizing the IASA as described in this scenario before any O>> actions are taken that will have long term effects (hiring, O>> O>> contacts, etc.) O>> O>> o Make sure that decisions with long term impact, such as hiring O>> the IAD and establishing contracts for administrative support, O>> are made by people chosen for that purpose who will be O>> responsible to the community for the effectiveness of this O>> effort (the IAD and members of the IAOC) -- not by our already O>> overloaded technical leadership. O>> O>> o Within the above constraints, move as quickly as possible O>> towards a well-defined administrative support structure that O>> is transparent and accountable to the IETF community. O>>
O>> 3.2 Workplan Overview O>> O>> There are three major elements to this workplan which can, to O>> some degree, take place in parallel after we establish IETF O>> community consensus to pursue Scenario O: O>> O>> o Finalizing the BCP text and getting it approved by the IETF O>> community and ISOC. O>> O>> o Selecting IASA leadership. This includes appointing an O>> interim IAOC, recruiting the IAD, and eventually appointing O>> the full IAOC. O>> O>> o Negotiating agreements with service providers. This includes O>> determining the structure and work flow of the IASA, deciding O>> which portions of the IASA should be staffed via an open O>> request for proposals (RFP) process, and issuing a RFP for O>> those portions, as well as establishing sole source contracts O>> or MOUs for other portions of the IASA. O>> O>> Each of the three items listed above is described in more detail O>> in the following sections. O>> O>> 3.3 Approval by the IETF Community and ISOC O>> O>> In scenario O, the IASA is formalized in a BCP that is approved O>> by the IETF community and accepted by the ISOC Board of Trustees. O>> There are three steps in this process: O>> O>> 1. Establishment of IETF community consensus that we should O>> pursue Scenario O as defined in a joint IAB/IESG O>> recommendation based on this proposal. This consensus will O>> be established through community discussion and a formal two- O>> week consensus call issued by the IETF chair on the IETF O>> mailing list. O>> O>> 2. Establishment of IETF community consensus on a BCP that O>> formalizes the IASA as described. This consensus would be O>> established through public discussion, a four week IETF Last O>> Call and IESG review and approval. O>> O>> 3. ISOC approval of the BCP and acceptance of ISOC's O>> responsibilities as described therein. This approval and O>> acceptance would be signified by an ISOC Board resolution. O>> O>> The timeline for these three stages is rather long, but there is O>> significant progress that can be made in other areas once we have O>> established IETF community consensus to pursue this scenario.
O>> O>> 3.4 Selecting IASA Leadership O>> O>> Once we have IETF consensus to pursue this scenario, we can O>> appoint an interim IAOC to begin working on the IASA transition. O>> The interim IAOC could do substantial work on non-binding tasks, O>> such as beginning the recruitment process for an IAD, determining O>> the structure of the IASA work, issuing RFPs and negotiating O>> potential agreements with service providers. The interim IAOC O>> would not be empowered to make binding agreements, but could work O>> appropriate consultants and advisors to make a lot of progress O>> towards determining the initial structure and work flow of the O>> IASA. O>> O>> Because the IETF Nominations Commitee (NomCom) process for new O>> positions will consume a lot of resources and take a long time to O>> complete, we propose that the interim IAOC consist of: O>> O>> o 1 IESG selected member O>> O>> o 1 IAB selected member O>> O>> o 1 ISOC selected member O>> O>> o The IETF Chair O>> O>> o The ISOC President/CEO O>> O>> The IAB chair will serve as a liaison, as described above. O>> O>> The IESG and ISOC Board appointments will be expected to serve O>> until the first IETF meeting of 2006, and the IAB appointment O>> will be expected to serve until the first IETF meeting of 2007, O>> assuming that the BCP is approved and the IAOC continues to have O>> appointed members from these bodies. O>> O>> O>> After all of the interim IAOC members are selected, they will O>> choose an interim IAOC chair from among the appointed members. O>> O>> When the BCP is approved, if the BCP indicates that there will be O>> NomCom selected IAOC members they will be chosen at that time. O>> Any adjustments to appointed members based on the BCP contents O>> will also be made at that time. The IAOC will transition from O>> interim to non-interim status when all non-interim members are O>> seated. A new, non-interim chair selection process will then O>> commence. O>>
O>> 3.5 Recruiting the IETF Administrative Director O>> O>> The interim IAOC should appoint an IAD selection committee to O>> recruit and select the IETF Administrative Director. This O>> committee will consist entirely of IAOC members or liaisons, and O>> will, at minimum, include the IETF chair and the ISOC President. O>> If the IAOC chooses, this committee could include the entire O>> IAOC. O>> O>> The IAD selection committee should determine a job description O>> for the IAD, in consultation with other IETF leaders and the IETF O>> community. Once the job description is established, the IAD O>> selection committee should recruiting candidates for the O>> position. O>> O>> Although the interim IAOC is not empowered to hire the IAD as a O>> full-time employee, it might be possible for the IAOC to ask ISOC O>> to engage the potential IAD as a consultant to help with other O>> tasks during the interim period. O>> O>> 3.6 Establishing Agreement with Service Providers O>> O>> The most important activity of the IAOC during late 2004 and O>> early 2005 will be to determine the structure and work flow of O>> the IASA and to establish contracts or other agreements with O>> service providers to do the required work. This work includes O>> the following functions as defined in the consultant's report: O>> O>> o Technical infrastructure O>> O>> o Meeting management O>> O>> o Clerk's office O>> O>> o RFC Editor services to support IETF standards publication O>> O>> o IANA services to support IETF standards publication O>> O>> The interim IAOC should work with IETF leaders and other O>> knowledgeable members of the community to determine the structure O>> and work flow required for the IASA activity and make O>> corresponding adjustments to the above list, if necessary. The O>> interim IAOC can also identify which areas of IASA work should O>> continue to be provided by existing IETF service providers, and O>> work with those providers to establish proposed contracts or O>> agreements for later approval by the non-interim IAOC. The IAOC O>> can also choose to start an RFP process for any services that O>> they believe should be filled through an open RFP process.
O>> O>> 3.7 Establishing a 2005 Operating Budget O>> O>> Because the ISOC 2005 budgeting process will be finalized before O>> the non-interim IAOC is seated, the interim IAOC should work with O>> the ISOC staff and President to establish a proposed 2005 O>> operating budget for the IASA. Since this will happen in advance O>> of full knowledge regarding the costs of 2005 operations, it may O>> be subject to significant adjustment later. O>> O>> 3.8 Proposed Schedule for IASA Transition O>> O>> As described above, the three stages of the IETF community and O>> ISOC approval process will take some time. If the community O>> chooses scenario O and we reach quick consensus on the details, O>> an optimistic schedule for this approval would be: O>> O>> 1. IETF discussion of this proposal and other scenarios through O>> 1-Oct-2005. IAB/IESG discusses this proposal with ISOC O>> Board. O>> O>> 2. IAB/IESG joint recommendation issued on 8-Oct-04, including O>> full BCP proposal. O>> O>> 3. Community discussion of the joint IAB/IESG recommendation O>> through 22-Oct-04. O>> O>> 4. Two-week community consensus call issued on the IETF list on O>> 23-Oct-04 regarding rough community consensus to pursue this O>> direction and appoint an interim IAOC -- extends through O>> IETF 61. IAOC selecting bodies begin search, based on O>> expected community consensus. O>> O>> 5. Rough community consensus declared on 8-Nov-04 to pursue O>> Scenario O and appoint the interim IAOC. O>> O>> 6. Interim IAOC seated on 15-Nov-04. Interim IAOC begins O>> interim work outlined above, including establishment of O>> O>> estimated 2005 budget and IAD recruitment. O>> O>> 7. BCP text discussed by community, IETF leadership and ISOC O>> Board until we have something that represents rough O>> community consensus that is acceptable to all. We hope that O>> this could be completed by 6-Dec-04. O>> O>> 8. Four week IETF Last Call issued for BCP on 6-Dec-04 -- O>> extends through 3-Jan-04.
O>> O>> 9. Simultaneous IESG and ISOC Board approvals by 17-Jan-04. O>> O>> 10. IAD officially hired in Jan 2005. O>> O>> 11. NomCom seats IAOC members at the first IETF of 2005, moving O>> the IAOC from interim to non-interim status. O>> O>> 12. Formal agreements with all service providers in-place by O>> June 2005. O>> O>> 4. Security Considerations O>> O>> This document describes a scenario for the structure of the O>> IETF's administrative support activities. It introduces no O>> security considerations for the Internet. O>> O>> 5. IANA Considerations O>> O>> This document has no IANA considerations in the traditional O>> sense. As part of the extended IETF family, though, IANA may be O>> interested in the contents. O>> O>> 6. Acknowledgements O>> O>> Most of the ideas in this document are not new, and many of them O>> did not originate with the authors. This scenario represents a O>> combination of ideas discussed within the IAB, the IESG and the O>> IETF Community. O>> O>> This document was written using the xml2rfc tool described in RFC O>> 2629 [RFC2629]. O>> O>> 7. References O>> O>> 7.1 Normative References O>> O>> [I-D.malamud-consultant-report] Malamud, C., "IETF Administrative O>> Support Functions", draft-malamud-consultant-report-01 O>> O>> (work in progress), September 2004. O>> O>> [RFC2026] Bradner, S., "The Internet Standards Process -- O>> Revision 3", BCP 9, RFC 2026, October 1996. O>> O>> [RFC3716] Advisory, IAB., "The IETF in the Large: Administration O>> and Execution", RFC 3716, March 2004. O>>
O>> 7.2 Informative References O>> O>> [RFC2629] Rose, M., "Writing I-Ds and RFCs using XML", RFC 2629, O>> June 1999. O>> O>> [RFC3667] Bradner, S., "IETF Rights in Contributions", BCP 78, O>> RFC 3667, February 2004. O>> O>> [RFC3668] Bradner, S., "Intellectual Property Rights in IETF O>> Technology", BCP 79, RFC 3668, February 2004. O>> O>> Authors' Addresses O>> O>> Leslie Daigle O>> VeriSign O>> EMail: leslie at verisignlabs.com, leslie at thinkingcat.com O>> O>> Margaret Wasserman O>> ThingMagic O>> One Broadway, 14th Floor O>> Cambridge, MA 02142 USA O>> O>> Phone: +1 617 758-4177 O>> EMail: margaret at thingmagic.com O>> URI: http://www.thingmagic.com
Informative References IAB Advisory Committee, "The IETF in the Large: Administration and Execution", RFC 3716, March 2004.  Malamud, C., "IETF Administrative Support Functions", Work in Progress, September 2004.  <http://www.ietf.org/mail-archive/web/ietf/current/ msg31321.html>  <http://www.ietf.org/mail-archive/web/ietf/current/ msg31326.html>  <http://www.ietf.org/mail-archive/web/ietf/current/ msg31493.html>  <http://www.ietf.org/mail-archive/web/ietf/current/ msg31609.html>
Author's AddressScott Hollenbeck, Editor IAB and IESG EMail: firstname.lastname@example.org
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