An e-mail drafting session can be launched, either on a dedicated exploder list as a cybermeeting or as an informal discussion between interested delegates. Objectives can extend from debating an existing contribution, a Liaison Statement or a Change Request to progressing the service requirements of a specific Work Item and involving one or more Working Groups.
In case of "cybermeeting", the chairman of the discussions shall issue an un-ambiguous guideline including:
the objectives and agenda of the meeting;
input document(s) to be clearly specified;
start date and end date of the debates;
afterwards, summary of results of the "cybermeeting".
The end-goal being to reach an "agreement" on the deliverable, either at the next meeting or via an e-mail approval procedure.
Authority for an e-mail decision to take place should usually be agreed at plenary meeting. If this is not possible, there shall be a clear notification (i.e. status report) indicating that there will be an e-mail decision. This notification shall be sent on the main mailing lists indicating the-mailing list where the discussion will take place (TSG, WG or SWG list). Target and timeframe shall be clearly indicated. A permanent Chairman (i.e. WG chairman or vice chairman) shall be nominated, who will be responsible for managing the e-mail decision procedure, including initiation, monitoring and announcing when it is complete.